Privacy Policy

INCU Privacy Policy

TheInternational Network of Customs Universities (INCU) respects the privacy of its online visitors, subscribers and members and complies with applicable laws for the protection of your privacy, including, without limitation, the European Union General Data Protection Regulation (“GDPR”).

1. Who We Are

The International Network of Customs Universities Inc. (INCU) is an international not-for-profit organisation that aims to raise the academic standing of the customs profession through the development and promotion of educational programs, provision of academic and applied research, and other intellectual input to strategic decision making.

2. Why INCU Collects and Processes Data

The INCU collects and processes Personal Data for the following reasons:

a) where it is necessary for providing INCU resources and services;

b) where it is necessary for compliance with legal obligations that we are subject to;

c) where it is necessary for the purposes of the legitimate and legal interests of INCU or a third party, except where such interests are overridden by your prevailing legitimate interests and rights; or

d) where you have given consent to it.

3. What Data We Collect and Process

3.1 Basic Account Data

When registering as a member, the INCU will collect your name, email address, address, country of residence, your phone number, your position/occupation and your affiliation/institutional information as well as a user name and a password, which you are required to choose during the registration. The provision of this information is necessary to become a member and to get access to INCU website service. For Subscribers of the INCU Newsletter, the INCU will collect your name and your email address.

3.2 Transaction and Payment Data

We issue invoices and can process payments through the PayPal service. In order to make a transaction on PayPal (e.g. to pay your membership fee), you may need to provide payment data to PayPal to enable the transaction. If you pay by credit card, you need to provide typical credit card information (name, address, credit card number, expiry date and security code) to PayPal to enable the transaction. PayPal privacy policy is available at: http://www.paypal.com/au/webapps/mpp/ua/privacy-full.

3.3 Data from conferences and other organisations

We will collect and process Personal Data provided by INCU related conferences and organisations. Including your email address, name and contact details.

3.4 Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service, operated by Automatic Inc. to see if you are using it. The Automatic Inc. privacy policy is available at: https://automattic.com/privacy/. After approval of your comment, your profile picture will be visible to the public in the context of your comment.

3.5 Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

3.6 Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this website, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

3.7 Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

4. How Long We Store Data

We will only store your information as long as necessary to fulfill the purposes for which the information is collected and processed or — where the applicable law provides for longer storage and retention period — for the storage and retention period required by law. After that your Personal Data will be deleted, blocked or anonymized, as provided by applicable law.

In particular, if you terminate your INCU membership, your Personal Data will be marked for deletion except to the degree legal requirements or other prevailing legitimate purposes that require a longer storage.

5. Who Has Access to Data

5.1 The INCU and its embranchment may share your Personal Data with each other and use it to the degree necessary to achieve the purposes listed in section 2. above.

5.2 We may also share your Personal Data with our third party providers that provide subscriptions services as well as organisations with which INCU partners and cooperates to pursue its objectives. Your Personal Data will be used in accordance with this Privacy Policy and only as far as this is necessary for performing customer support services and promoting the collective interests of its members.

5.3 In accordance with internet standards, we may also share certain information (including your IP address and device information with our third party network providers.

5.4 We make certain data available to website visitors. This information can be accessed by anyone by looking at the membership directory on this website. The accessibility of any info about you can be controlled on your members profile page.

5.5 INCU may release Personal Data to comply with court orders or laws and regulations that require us to disclose such information.

6. Your Rights and Control Mechanisms

The data protection laws of the European Economic Area and other territories grant their citizens certain rights in relation to their Personal Data. While other jurisdictions may provide fewer statutory rights to their citizens, we make the tools designed to exercise such rights available to our members worldwide.

As a resident of the European Economic Area you have the following rights in relation to your Personal Data:

6.1 Right of Access.

You have the right to access your Personal Data that we hold about you, i.e. the right to require free of charge (i) information whether your Personal Data is retained, (ii) access to and/or (iii) duplicates of the Personal Data retained. You can use the right to access to your Personal Data through your own profile and account page, or by requesting INCU Secretariat to provide your Personal Data.

6.2 Right to Rectification.

If we process your Personal Data, we shall endeavour to ensure by implementing suitable measures that your Personal Data is accurate and up-to-date for the purposes for which it was collected. If your Personal Data is inaccurate or incomplete, you can change the information you provided via your account page or by requesting INCU Secretariat to do it.

6.3. Right to Erasure.

You have the right to obtain deletion by us of Personal Data by cancelling and deleting your INCU membership. You can do it by sending an email to iofo@incu.org.

As a result of cancelling or deleting your INCU membership account, you will lose access to INCU website and/or the INCU newsletter subscription.

6.4 Right to Object.

When our processing of your Personal Data is based on legitimate interests according to Article 6(1)(f) of the GDPR / section 2, paragraph. c) of this Privacy Policy, you have the right to object to this processing. If you object we will no longer process your Personal Data unless there are compelling and prevailing legitimate grounds for the processing as described in Article 21 of the GDPR; in particular if the data is necessary for the establishment, exercise or defense of legal claims.

You also have the right to lodge a complaint at a supervisory authority.

7. Contact Us

You may contact us on info@incu.org if you have general questions about our Privacy Policy and practices or questions about your Account information or Personal Data.